- Return Address: this is your address, do not include your name, and list your street address, apartment number if applicable line 2, your city, state and zip code all on one line. Spell out the full name of the city and state (the official Post Office Abbreviation is acceptable also) and add the zip code. Note: if you are typing the letter on letterhead that already includes the address this part is not needed.
- Date: Enter today’s day on the next line. Spell out the full month, comma, date, comma and the year in 4 figures
- Letter Address: This area has whom the letter is sent to and their complete address. Write out the person’s full name on the first line:The street address goes on the next line or two as required.Write out the full name of the city, the Postal Abbreviation for the State followed by the zip code.
- Salutation: This is a formal greeting. Usually “Dear” followed by formal titles, i.e.: Mr., Mrs., Miss, Dr., or Reverend. If you are writing to a woman and do not know her martial status or which title she prefers “Ms.” Is acceptable. Follow the title by either the
